Understand the proposed space
The hotel’s functions page describes a private lower-level space with a stage, seating, bar and recreation areas. Ask which space is being offered for your occasion and how the proposed layout will work for the guest count.
Send a complete enquiry
Give a date, headcount, event format and start and finish times. Include catering, presentation and access requirements. A clear brief lets the venue respond with a relevant layout rather than a generic room description.
Confirm costs and service
Ask for the room and food-and-beverage inclusions in writing, together with deposits, cancellation conditions and the deadline for final numbers. Check who is responsible for equipment, music and any setup or pack-down time.
Give guests the right arrival plan
Share the full address and agreed entrance with the invitation. A function space can have a different approach from a restaurant table or hotel reception. Keep parking and return transport instructions with the event details.